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  • Writer's pictureMichał Zaremba

Robotic Process Automation - data security and protection. What should you know?

Robotic Process Automation has become one of the most innovative business support tools in recent years.

Man wondering about protection for his company

Thanks to RPA, companies can easily optimize their processes, increasing efficiency and accuracy. As with any technology, proper management and implementation are key to maximizing benefits. That's why in this post we want to discuss security and data protection best practices in the RPA context.

Optimization of processes with consideration for safety

Robotic Process Automation offers many benefits, but like any technology, it requires proper management in terms of strategy, design, implementation and maintenance. Taking care of security is part of the effective implementation of RPA. What aspects should we pay attention to in this regard?

How to ensure safety in RPA?

Planning Based on Processed Data:

One of the most important stages in RPA implementation is planning. Understanding the processes to be automated, as well as the data processed within these processes, allows for the selection of the appropriate approach to automation and the right technology. Careful configuration is essential to ensure that robots operate exactly as expected.

Regular Audits:

It is important to remember that it is not enough to just plan, create, and configure RPA software robots properly. Regular security audits are necessary to ensure that the system operates correctly and safely. This enables quick detection of vulnerabilities, preparation of a plan for RPA security modernization, and, ultimately, fixing any gaps in the operational solutions.

RPA Software and IT System Updates:

Technology is constantly evolving, and with it come new threats and security challenges. Regular updates of RPA software and IT systems used by software robots ensure that we use the latest security solutions available on the market. As a result, we reduce exposure to risk, ensuring high data security in our company.

Access Management:

When constructing a robot and assigning it access, we should always follow the IT security principle of least privilege. In RPA, this principle involves granting software robots the minimum range of permissions necessary to perform automated activities in the process.

Event Logging:

All key operations performed by robots should be meticulously logged and stored in a dedicated location. From a security perspective, logs should be kept in a defined space (log server) to maintain the operations in an unmodified form. These logs can pertain to both technical and business operations.

Monitoring Robot Activities:

Although robots operate automatically, it is important to continuously monitor their activity. Monitoring systems allow for quick detection of irregularities and response when needed. Monitoring of robot activities can use well-known IT infrastructure monitoring tools such as Zabbix, Nagios, PRTG, ELK, and others.

Training and Staff Awareness:

Technology alone is not responsible for security. It is often said that, unfortunately, in terms of IT security, the weakest link is people. Regular training for employees and building awareness about security and good practices in the RPA area are essential to maintain a high level of protection.

Security Culture in the Organization:

Supporting a security culture, where every member of the organization understands and appreciates the importance of safe practices in working with technology, is key to success. Security should be a priority at every level of the enterprise.

We hope that the above points will help in a deeper understanding of how to care for security in the RPA environment and what steps are necessary to make the most of it, while also taking care of data and process protection.

Prospects for the development of security in the robotic process automation

Men talking to a co-worker

RPA technology is constantly developing, and with it new possibilities and solutions appear. In the coming years, we are expected to see even more tools and practices focused on increasing data security and protection. The key is to constantly invest in knowledge and education to always stay one step ahead of possible challenges.

Finally, let's answer the most frequently asked questions from customers thinking about implementing robotization:

Is RPA safe for my data?


Yes, RPA can be very secure if properly configured, managed and monitored. The key is to implement appropriate security measures such as encryption, access controls and regular audits.

How does RPA comply with data protection regulations such as GDPR?


RPA systems can be configured to comply with various data protection regulations including GDPR. This includes access management, data storage, processing and deletion in accordance with applicable regulations.

Can I control which data is processed by RPA?


Yes, the project of implementing a software robot determines which process elements and what data will be processed by the robots. When designing the robot, we can determine what data and to what extent will be processed automatically and what data will be transferred to manual operation.

Do I need specialist staff to manage RPA security?


While it is beneficial to have dedicated specialists in IT security and RPA, we should ensure that the team responsible for process analysis and RPA automation development has knowledge in this field. If we are not sure about this issue, it is worth consulting with an experienced RPA implementation partner such as Automa Services.

Still have doubts?

Make an appointment with us for a free consultation and we will answer all your questions.

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